Automation Jira Automation: Simplify Your Business Processes And Stay Connected Noah Edis Feb 7, 2023 7 mins read Blog Automation Jira Automation: Simplify Your Business Processes And Stay Connected Have you ever heard of agile methodology? It’s a project management approach that has grown in popularity over the years. As one of the most popular management tools, Jira automation can help you get the most out of the software with minimal setup and intervention. Jira is a powerful tool for tracking work. Still, it can become a time-consuming nightmare to manage if misused. That’s why many organizations are leveraging the power of Jira automation to simplify their processes and stay connected with their team members. Read on to see how you can use Jira automation to streamline your business processes. What is Jira? In 2002, two Sydney-based students—Mike Cannon-Brookes and Scott Farquhar—bootstrapped an Atlassian company. The first thing they did was make the first version of Jira, which used to be called “JIRA Issue Tracker.” Since then, other products have been released, such as Confluence and Jira Cloud applications. Jira is still one of the most popular and powerful agile project management tools today, even though it has been around for over 20 years. It helps teams plan, track, and manage their projects in an organized way. Jira has many great features that help teams work together, like Kanban boards, Scrum management, and project roadmaps. It also has built-in integrations for popular services like Slack, GitHub, and Trello. The main event, however, is Jira’s automation capabilities. How does Jira help you work smarter and faster? Where automation was once a code-heavy process that required much manual effort, Jira’s automation features make it easy to create automated rules and procedures with just a few clicks. No coding knowledge is required. Here’s how Jira’s automation capabilities enable teams to work smarter and faster: Rule setting. Jira’s automation lets you create rules that automatically trigger specific outcomes. For instance, you could require a numerical field to round up to the nearest whole number every time a new value is added – or send out an email notification whenever you complete a particular task. Automated workflows. Jira’s automation features also let you set up automated workflows for tasks and projects. This makes it easy to keep track of progress, assign tasks to the right people, and ensure that everything runs smoothly from start to finish. Integrations with other services. With integrations like Slack, GitHub, and Trello, teams can stay connected without leaving Jira—making collaboration faster and easier. Automatically send out a Slack message based on rules you’ve set up, or send out a Trello card whenever you create a task—it’s all possible with Jira’s automation capabilities. Jira gives you all the power of automation with none of the complexity—perfect for busy teams that need to stay connected and work smarter. Break down company silos with Jira automation A common problem for larger companies is siloing. If this is the first time you’ve heard of this term, it simply means that different departments don’t communicate with each other. Sometimes siloing happens on the surface level only; for instance, department heads neglect their weekly meetings and don’t bother to update the team on their progress. But more often than not, siloing is a deeper problem, with departments working in different systems that don’t talk to each other or having separate processes and workflows that are difficult to keep track of. By connecting teams and ensuring everyone has access to the same information, Jira’s automation tools can help break down these silos. Setting up automated triggers to send notifications or updates to relevant team members and project roadmaps can help everyone stay on the same page. For instance, imagine your marketing team working on a website update. The team will eventually need front-end developers to make the changes they want to make to how the site looks and back-end developers to make sure the site runs smoothly. With Jira’s automation features, you can easily set up a workflow roadmap that keeps both teams in the loop. So everyone knows when to deliver their work, and no one gets left behind. No code, no bottlenecks—let Jira automation do the heavy lifting When it comes to code-heavy automation, only people with coding skills can leverage it. But with Jira software, you don’t need to be a programmer to take advantage of automation, so managers across all departments can get in on the action. Jira’s automation features are easy to use and require minimal setup time. You don’t have to write code to set up automated rules that send notifications, assign tasks, or move items between statuses. You don’t have to wait for IT teams to set things up before you can begin automating your workflow. In other words—you can say goodbye to bottlenecks slowing down the progress of your project. Stay connected with Jira The beauty of Jira is that its designer created it to unite people across all departments and teams. Suddenly, instead of having separate project pipelines and plans, everyone is on the same page and can access all the information they need to do their job. Communication between teams becomes simpler, too. Suppose one team needs information from another team to complete a task. In that case, Jira’s automation features make it easy to set up notifications, so everyone knows when something needs attention. For instance, say you have a marketing campaign that needs to be approved by the legal team. With Jira automation, you can set up rules so that when you reach a particular stage, a notification is sent to the legal team, so they can complete all of the deadlines and get included in the loop. What are the best Jira templates available? Jira has an impressive array of templates available, depending on the type of project you’re running. Some of the best examples include: Scrum: a template designed for agile project management, with automated progress tracking and built-in task estimation. Kanban: this board-style tool is perfect for seeing your workflow and simplifying processes. Software DevOps is ideal if you’re creating tools or applications that can easily track bugs and feature requests. Marketing service management: Jira created this template for managing and tracking all marketing requests. Jira currently has 39 of these examples available, so you’re more than likely to find one that fits your project—no matter how unique. If you don’t find the right fit here, keep our powerful Wrkflows in mind. We designed our no-code wrkflows to be simple and flexible, making them the perfect solution for teams that need the tools but don’t have coding skills. Share This Article Facebook Twitter LinkedIn Email